Wedding Venue Planning Check List

Plan and manage your wedding timeline and tick off all your wedding tasks with this easy to do Venue list

12-18 months

Set your budget choose and book your venue
Set your date
Sign venue contract and pay deposit
Decide on a church or civil ceremony
Book your church or registrar
Take out wedding insurance
Ask the venue lots of questions!

TIP: If you are lucky to book 12 months in advance visit the venue as near to the date as possible 12 months before so that you can get more of an idea of the surrounding landscape and lighting. This will help on styling your wedding, theme and colours!!

Bride & groom just married with confetti

9 – 12 months

Decide on a price to charge your guests to stay in your accommodation.
Decide on your guest list for your accommodation.
Choose your cottage for your wedding night accommodation.
Venue will provide your accommodation checklist to help
Give all your chosen suppliers the venue contact number so they can ask the venue questions. The venue will help with the organisation and smooth running of your event
Look at all the hire items the venue has to offer (any hire items chosen will be added to your final balance)
Plan your guest accommodation payments in time for your final 2 instalments to the venue
Pay venue next instalment

TIP: Planning your guests can be incredibly challenging, so the venue accommodation form is a complete rundown of all the bedrooms, how the beds can be made and bathrooms to help ease the pressure.

7 Months

Plan a date and time for your wedding meeting either online or at the venue
Think about your wedding room plans turnarounds and layouts with furniture before your meeting
Venue will dedicate a chosen wedding coordinator to be by your side from now until the 1st dance

TIP: Prepare your notes along with all your contact details for your chosen suppliers and take along to your meeting so your dedicated wedding coordinator can help organise. Do not worry if you are not prepared with all the information this is what the meeting is for, to help guide you and put a plan in place.

6 Months

Pay venue next instalment
Wedding meeting takes place followed by all your notes on a checklist for you to tick
Bring along all your chosen supplier contact details to your meeting if you can
Guest accommodation breakfast items required or hire a chef to cook a fresh hot breakfast
Choose your wedding room layouts
Decide if you would like any equipment to hire from the venue

TIP: Your wedding coordinator will go through your plans for the whole weekend, produce a document that everyone can use as a checklist and call all your chosen suppliers so that your wedding will run like clockwork.

4 Months

Dedicated wedding coordinator will contact chosen suppliers to confirm all timings, collect paperwork and answer any questions they might have.
Wedding meeting notes will be updated and sent over to you.

TIP: By the venue contacting all your chosen suppliers whether they are your friends or people you have never met; we will ensure the smooth-running order for your suppliers and know what is happening on the day so that you can relax!

3 Months

Send dedicated wedding coordinator any updates for your wedding meeting checklist
Pay venue final balance along with any extras chosen

2 Months

Update accommodation check list

1 Month

Send accommodation form to dedicated wedding coordinator

Final Week

Dedicated wedding coordinator will be in touch to calm the nerves and to find out any last-minute changes, any extras required, final accommodation check and arrival time on site
Venue to contact suppliers to confirm any changes if required
Any deliveries before arrival day
Confirm numbers with venue and caterers

For more information about planning your special Derbyshire wedding day. Please contact Fiona and Justeen.

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