Wedding Venue Planning Check List

Plan and manage your wedding timeline and tick off all your wedding tasks with this easy to do Venue list

12-18 months

  • Set your budget choose & book your venue
  • Set your date
  • Sign contract & pay deposit
  • Decide on a church or civil ceremony
  • Book your church or registrar
  • Take out wedding insurance
  • Ask the venue lots of questions!


TIP: If you are lucky to book 12 months in advance visit the venue near to the date as possible 12 months before so that you can get more of an idea of the surrounding landscape & lighting. This will help on styling your wedding, theme & colours!!


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9 – 12 months

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  • Decide on a price to charge your guests to stay in your accommodation.
  • Decide on your guest list for your accommodation.
  • Choose your cottage for your wedding night accommodation.
  • Venue will provide your accommodation checklist to help
  • Decide on your guest list for a Spa package 
  • Give all your chosen suppliers the venue contact number so they can ask the venue questions. The venue will help with the organisation & smooth running of your event
  • Look at all the hire items the venue has to offer (any hire items will be added to your final balance)
  • Plan your guest accommodation payments in time for your next two instalments


TIP: Planning your guests can be incredibly challenging, so the venue accommodation form is a complete rundown of all the bedrooms, bathrooms, where you can fit cots and any Z-beds required to help ease the pressure.




7 Months

  • Plan a date & time for your wedding meeting either online or at the venue
  • Think about your wedding room plans turnarounds and layouts with furniture before your meeting
  • Venue will dedicate a chosen Wedding Coordinator to be by your side from now until the 1st dance



TIP: Prepare your notes along with all your contact details for your chosen suppliers and take along to your meeting so your dedicated Wedding Coordinator can help organise. Do not worry if you are not prepared with all the information this is what the meeting is for to help guide you & put a plan in place.

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6 Months

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  • Pay venue next instalment
  • Wedding meeting takes place followed by all your notes on a checklist for you to tick
  • Bring along all your chosen supplier contact details to your meeting f you can
  • Guest accommodation breakfast items required or hire a chef to cook a fresh hot breakfast
  • Choose your wedding room layouts 
  • Decide if you would like any equipment to hire from the venue


TIP: Your wedding coordinator will go through your plans for the whole weekend, produce a document that everyone can use as a checklist and call all your chosen suppliers so that your wedding will run like clockwork.

4 Months

  • Dedicated wedding coordinator will contact chosen suppliers to confirm all timings, collect paperwork and answer any questions they might have. 
  • Wedding meeting notes will be updated & sent over to you.


TIP:

By the venue contacting all your chosen suppliers whether they are your friends or people you have never met; we will ensure the smooth-running order for your suppliers and know what is happening on the day so that you can relax!



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3 Months

  • Decide on your guest list for spa & treatment choices 
  • Send dedicated wedding coordinator any updates for your wedding meeting checklist
  • Pay venue final balance along with any extras
  • Give spa details to all your guests so they can book any treatments if required

TIP: Depending on your catering plans for your evening of arrival you can swap your afternoon tea at the Spa to just bottles of fizz!


2 Months

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  • Send your spa package treatment choices to your dedicated wedding coordinator
  • Update accommodation check list



1 Month

  • Send accommodation form to dedicated wedding coordinator




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Final Week

Entrance to Knockerdown Cottages
  • Dedicated Wedding coordinator will be in touch to calm the nerves & to find out any last-minute changes, any extras required, final accommodation check and arrival time on site
  • Venue to contact suppliers to confirm any changes if required
  • Any deliveries before arrival day​​
  • Confirm numbers with venue and caterers


For more information about planning your special Derbyshire wedding day. Please contact Fiona and Justeen. 

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